G Suite^® For Dummies^®

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Library of Congress Control Number: 2020941451

ISBN: 978-1-119-74217-3; 978-1-119-74218-0 (ebk); 978-1-119-74219-7 (ebk)

G Suite® For Dummies®

To view this book's Cheat Sheet, simply go to www.dummies.com and search for “G Suite For Dummies Cheat Sheet” in the Search box.

Table of Contents

Cover

Introduction

About This Book
What You Can Safely Ignore
Foolish Assumptions
Icons Used in This Book
Beyond the Book
Where to Go from Here

Part 1: Keeping Your Affairs in Order

Chapter 1: G Suite: The 50¢ Tour
1. What Is G Suite?
2. What You Get with G Suite
3. Using Apps Online — Really? Here Are the FAQs
4. Introducing Online Collaboration
5. Going Mobile
Chapter 2: Taming the Email Beast
1. Rhymes with Email: Getting to Know Gmail
2. The Outbox: Sending an Email Message
3. The Inbox: Handling Incoming Messages
4. Dealing with the Onslaught
Chapter 3: Places to Go, People to See: Managing Your Calendar
1. Navigating the Calendar Window
2. Changing the Calendar View
3. Time Traveling: Changing the Date
4. Setting Your Social Schedule: Entering Events
5. Going Calendar Crazy: Adding Even More Calendars
Chapter 4: Friends, Romans, Countrymen: Managing Your Contacts
1. Eyeballing the Contacts App
2. Populating Your Contacts List
3. Managing Your Contacts
4. Doing Stuff with Your Contacts

Part 2: Making Stuff: Documents, Spreadsheets, and More

Chapter 5: Getting Started with Docs
1. Opening Docs
2. Touring the Google Docs Home Page
3. Creating a Shiny, New Document
4. Checking Out the Document Screen
5. Dealing with Documents
6. Learning Some Editing Basics
7. Search and Ye Shall Replace
8. Checking Spelling and Grammar
Chapter 6: Looking Good: Formatting Documents
1. Making Your Characters Look Good
2. Making Your Lines and Paragraphs Look Good
3. Using Styles to Make Looking Good Look Easy
4. Making Lists, Checking Them Twice
5. Image Is Everything: Adding Graphics
Chapter 7: Fiddling with Document Layout
1. Building a Table with Your Bare Hands
2. Headers and Footers from Head to Toe
3. Changing the Page Setup
4. Working with Columns, Just Like the Pros
5. Show Your Work: Adding Footnotes
Chapter 8: Getting Started with Sheets
1. Opening Sheets
2. Touring the Google Sheets Home Page
3. Creating a New Spreadsheet
4. Checking Out the Spreadsheet Screen
5. Dealing with Spreadsheets
6. Understanding Sheet Cells
7. Entering Data
8. Working with Ranges
9. Formatting a Cell
10. Working with Columns and Rows
Chapter 9: Crunching Numbers
1. Building Formulas
2. Using Functions for More Powerful Formulas
3. Using a Range as a Database
4. Visualizing Data with Charts
5. Building Pivot Tables
Chapter 10: Creating Eye-Popping Presentations
1. Opening Slides
2. Touring the Google Slides Home Page
3. Creating a New Presentation
4. Checking Out the Presentation Screen
5. Dealing with Presentations
6. Working with Slides
7. Working with the Master Slide
8. Formatting Slide Text
9. Animating Your Slides
10. Running a Slide Show

Part 3: Collaborating with Your Team

Chapter 11: Collaborating on Files
1. Sharing a File
2. Dealing with Shared Files
3. Working on a Shared File
4. Reviewing a Shared File
Chapter 12: Collaborating with Calendar
1. Inviting Guests to a Meeting
2. Responding to a Meeting Invitation
3. Sharing Your Calendar
4. Subscribing to a Shared Calendar
5. Importing Events
6. Exporting Events
Chapter 13: Setting Up Video Meetings
1. What Do You Need to Use Meet?
2. Starting a Video Meeting
3. Joining a Video Meeting
4. Customizing Video Meeting Settings
5. Sharing Resources During a Video Meeting
Chapter 14: Chatting with Your Team
1. Chatting, G Suite Style
2. Exchanging Messages
3. Collaborating with Chat
4. More Collaboration: Congregating in a Chat Room
5. Robotexting: Chatting with Bots
Chapter 15: Collaborating with Groups
1. Why Create a Group?
2. Investigating the Groups Home Page
3. Understanding Group Roles
4. Finding a Group
5. Joining a Group
6. Posting Messages
7. Responding to Posts
8. Creating a Group
Chapter 16: Collaborating with Forms and Notes
1. Gathering Info with Forms
2. Sharing Notes

Part 4: The Part of Tens

Chapter 17: Ten Tips for Working from Home
1. Set Your Working Hours
2. Show Your Availability
3. Tell Chat to Chill for a While
4. Keep Up the Face-to-Face Communication
5. Know Which Communications Tools to Use
6. Add Time Zones in Your Calendar
7. Configure Calendar for Speedy Meetings
8. Read Email from Another Account
9. Handle Microsoft Office Documents
10. Set Up Your Video Conference Space
Chapter 18: Ten Really Useful Gmail Settings
1. Five Splendiferous Send Settings
2. Five Stupendous Read Settings
Chapter 19: Ten Ways to Enhance Privacy and Security
1. Make Sure Your Wi-Fi Network Is Locked Up Tight
2. Secure Your Google Account with a Strong Password
3. Enable Google’s 2-Step Verification
4. Set Up Your Contact Verification Methods
5. Hide Images in Gmail Messages
6. Blocking Senders in Gmail
7. Choose Who Can See Your Personal Info
8. Manage Your Activity Controls
9. Manage Your Devices
10. Manage Third-Party Apps

Appendix: Glossary of G Suite Terms

Index

About the Author

Connect with Dummies

End User License Agreement

List of Tables

Chapter 1

TABLE 1-1 The G Suite Apps
TABLE 1-2 The G Suite Mobile Apps

Chapter 6

TABLE 6-1 Font Formatting via Menu and Keyboard
TABLE 6-2 Font Formatting from the Toolbar
TABLE 6-3 Paragraph Alignment in Docs
TABLE 6-4 Left-Indent Paragraphs in Docs

Chapter 8

TABLE 8-1 Examples of Date Serial Numbers
TABLE 8-2 Examples of Time Serial Numbers
TABLE 8-3 Date and Time Formats in Sheets
TABLE 8-4 Sheets Navigation Keys
TABLE 8-5 Moving the Active Cell within a Selection
TABLE 8-6 Font Formatting via Menu and Keyboard
TABLE 8-7 Font Formatting from the Toolbar
TABLE 8-8 Aligning Cells in Sheets
TABLE 8-9 Applying Numeric, Date, and Time Formats

Chapter 9

TABLE 9-1 Sheets Arithmetic Operators
TABLE 9-2 Sheets Comparison Operators
TABLE 9-3 The Elements of a Sheets Chart

Chapter 10

TABLE 10-1 Keyboard Shortcuts for Working with Slide Bullets
TABLE 10-2 Font Formatting via Menu and Keyboard
TABLE 10-3 Font Formatting from the Toolbar
TABLE 10-4 Aligning Paragraphs in Slides
TABLE 10-5 Slide Show Keyboard Navigation Techniques

Chapter 14

TABLE 14-1 GIPHY Bot Commands

List of Illustrations

Chapter 1

FIGURE 1-1: Gmail: G Suite's email app.
FIGURE 1-2: Calendar: G Suite's scheduling app.
FIGURE 1-3: Contacts: G Suite's contact management app.
FIGURE 1-4: A Docs file, with several people editing.

Chapter 2

FIGURE 2-1: Gmail, your G Suite email home.
FIGURE 2-2: The Gmail inbox.
FIGURE 2-3: You cobble together an email message in the New Message window.
FIGURE 2-4: Click Formatting Options to spruce up your message text.
FIGURE 2-5: A file, attached to a message.
FIGURE 2-6: Use the Signature setting to create a signature that says “you.”
FIGURE 2-7: Use the Schedule Send dialog box to tell Gmail when you want it to ...
FIGURE 2-8: Right after you send a message, you can change your mind by clickin...
FIGURE 2-9: The inbox with a few messages received.
FIGURE 2-10: Click a message to open it and see what it says.
FIGURE 2-11: The reading pane, positioned below the inbox message list.
FIGURE 2-12: You see a toolbar similar to this one when you view an attached fi...
FIGURE 2-13: Hover the mouse pointer over the thumbnail to see the icons shown ...
FIGURE 2-14: Use the Out-of-Office AutoReply setting to create a vacation respo...
FIGURE 2-15: Commands you can run to move the selected message out of the inbox...
FIGURE 2-16: Click Labels and then select the label (or labels) you want to app...
FIGURE 2-17: Use the New Label dialog box to create a custom label for your mes...
FIGURE 2-18: Select Nest Label Under and then select the parent label.
FIGURE 2-19: Click More in the label list to see all your labels.
FIGURE 2-20: Use the Snooze Until options to set an end time for the conversati...
FIGURE 2-21: When you enter search text into the Search Mail text box, Gmail di...
FIGURE 2-22: Click Show Search Options to use this dialog box for more targeted...
FIGURE 2-23: Use this dialog box to tell Gmail which actions to perform on inco...

Chapter 3

FIGURE 3-1: Calendar: your G Suite scheduling assistant.
FIGURE 3-2: In Date Navigator, use the Previous Month and Next Month arrows to ...
FIGURE 3-3: Use the view navigation controls to navigate the current view.
FIGURE 3-4: Click-and-drag down in the Events area to specify the event's start...
FIGURE 3-5: The dialog box for a basic event, with the starting and ending date...
FIGURE 3-6: As you type a name in the Location text box, Calendar displays a li...
FIGURE 3-7: Click an event to see the event's summary.
FIGURE 3-8: Calendar offers several default repeat intervals.
FIGURE 3-9: Use the Custom Recurrence dialog box to set up a repeat interval th...
FIGURE 3-10: All-day events appear at the top of the Events area.
FIGURE 3-11: An example of a Calendar notification.
FIGURE 3-12: Use the notification area to set up your custom notification.
FIGURE 3-13: Use the Reminders tab to tell Calendar all about your reminder.
FIGURE 3-14: Use the Reminder tab to tell Calendar all about your reminder.
FIGURE 3-15: Use the Task tab to set up a task in Calendar.
FIGURE 3-16: Clicking the Tasks icon opens the Tasks pane.
FIGURE 3-17: Click Edit Details to specify a date, time, and subtasks for the t...
FIGURE 3-18: Use the Create New Calendar section to set up your calendar.
FIGURE 3-19: With multiple calendars on the go, you need to select which calend...

Chapter 4

FIGURE 4-1: Contacts: Your G Suite address book.
FIGURE 4-2: Use the Change Column Order dialog box to customize your contacts l...
FIGURE 4-3: You can add multiple email addresses to a contact.
FIGURE 4-4: In Gmail, hover the mouse over a message sender or recipient and th...
FIGURE 4-5: Click Add to Contacts to transform an “other” contact into a “real”...
FIGURE 4-6: Use the Import Contacts dialog box to choose the CSV file you want ...
FIGURE 4-7: From the Contact Details dialog box, click Edit Contact.
FIGURE 4-8: Use the Edit Contact dialog box to make your changes.
FIGURE 4-9: Use the Create Label dialog box to make up a label.
FIGURE 4-10: You can apply a label to multiple contacts all at once.
FIGURE 4-11: If you have duplicate contacts, they appear in the Merge Duplicate...
FIGURE 4-12: Use the Export Contacts dialog box to choose what to export and th...
FIGURE 4-13: Click the Send Email icon to send a message to the selected contac...
FIGURE 4-14: A contact with multiple email addresses.

Chapter 5

FIGURE 5-1: Choose Docs from the Google Apps menu.
FIGURE 5-2: The home page is your Docs starting point.
FIGURE 5-3: A typical document and the Docs features that surround it.
FIGURE 5-4: After you name your new document, Docs saves it for the first time.
FIGURE 5-5: When the save is complete, Docs lets you know that all is well.
FIGURE 5-6: Use the Open a File dialog box to choose which document you want to...
FIGURE 5-7: Use the Copy Document dialog box to clone an existing document.
FIGURE 5-8: Use the Insert Special Characters dialog box to add silly symbols t...
FIGURE 5-9: Yep, you can draw the character you want and Docs locates it based ...
FIGURE 5-10: Some tab-stop examples.
FIGURE 5-11: Use the Find text box to tell Docs what you're looking for.
FIGURE 5-12: Docs underlines in red those words it thinks are spelling lapses.
FIGURE 5-13: Docs underlines in blue those words or phrases it thinks are gramm...

Chapter 6

FIGURE 6-1: Some typeface examples.
FIGURE 6-2: Docs lets you change the relative position of characters to produce...
FIGURE 6-3: Use the Fonts dialog box to choose from hundreds of choices from Go...
FIGURE 6-4: Some paragraph alignment examples.
FIGURE 6-5: Line spacing values that are too small (left), too large (right), a...
FIGURE 6-6: Use the Custom Spacing dialog box to set your own line spacing valu...
FIGURE 6-7: Use the Indentation Options dialog box to set up a custom indentati...
FIGURE 6-8: You can set the left, right, and first-line indents by using the ru...
FIGURE 6-9: The easiest way to apply most default styles is via the Styles list...
FIGURE 6-10: An example of a default, multilevel numbered list.
FIGURE 6-11: Select Numbered List to see the available numbering schemes.
FIGURE 6-12: An example of a default, multilevel bulleted list.
FIGURE 6-13: Click Bulleted List to see the available bullet schemes.
FIGURE 6-14: Sensibly, Docs needs permission to use your computer's camera.
FIGURE 6-15: Select an image and then click Image Options on the toolbar to see...

Chapter 7

FIGURE 7-1: A table in a Docs document.
FIGURE 7-2: Use this grid to set the initial number of rows and columns in your...
FIGURE 7-3: You can set a column's width by dragging its Column marker on the r...
FIGURE 7-4: You can format various table settings in the Table Properties dialo...
FIGURE 7-5: Running the Header command opens the Header section for editing.
FIGURE 7-6: Use the Page Numbers dialog box to set up page numbers for your hea...
FIGURE 7-7: Running the Footer command opens the Footer section.
FIGURE 7-8: Select Different Odd & Even to work with unique odd and even page h...
FIGURE 7-9: Use the Page Setup dialog box to set margin sizes.
FIGURE 7-10: Drag the margin markers to adjust the left and right margins.
FIGURE 7-11: The layout of the Page Setup dialog box changes when you add a sec...
FIGURE 7-12: A document with text finagled into two columns.
FIGURE 7-13: Select the Columns command, and then choose how many columns you w...
FIGURE 7-14: The Column Options dialog box gives you a few extra column-related...
FIGURE 7-15: A document with a footnote.

Chapter 8

FIGURE 8-1: Choose Sheets on the Google Apps menu.
FIGURE 8-2: The home page is your Sheets launching point.
FIGURE 8-3: A blank spreadsheet and the Sheets features that surround it.
FIGURE 8-4: The range A1:C4.
FIGURE 8-5: If a text box requires a range input, it also displays the Select D...
FIGURE 8-6: With the Select a Data Range dialog box onscreen, use the mouse or ...
FIGURE 8-7: Sheets replaces hidden columns with arrows.

Chapter 9

FIGURE 9-1: A simple formula that calculates the difference between two values.
FIGURE 9-2: With relative referencing, Sheets adjusts cell references automatic...
FIGURE 9-3: This sheet calculates the Principal amount for two different down p...
FIGURE 9-4: Copying the formula in cell B6 causes the revised formula in cell C...
FIGURE 9-5: When you anchor the House Price value using an absolute cell refere...
FIGURE 9-6: After you type the left parenthesis, Sheets displays a banner with ...
FIGURE 9-7: The result of the FV function.
FIGURE 9-8: You can sort a range using multiple columns.
FIGURE 9-9: For each column, Filter adds an icon that opens the list of that co...
FIGURE 9-10: The elements of a Sheets chart.
FIGURE 9-11: A chart created from a range with more columns than rows.
FIGURE 9-12: A chart created from a range with more rows than columns.
FIGURE 9-13: Use the Chart Editor to set up your new chart.
FIGURE 9-14: Click the More Options button to make changes to the chart.
FIGURE 9-15: Some great data, but how do you make sense of it?
FIGURE 9-16: The pivot table creates order out of data chaos.
FIGURE 9-17: The features of a typical pivot table.
FIGURE 9-18: You start with a blank pivot table and the Pivot Table Editor pane...
FIGURE 9-19: A pivot table built from the data in Figure 9-15.
FIGURE 9-20: Use the Grouping Rule dialog box to specify the numeric ranges you...

Chapter 10

FIGURE 10-1: Choose Slides on the Google Apps menu.
FIGURE 10-2: The home page is your Slides launching point.
FIGURE 10-3: A typical presentation and the Slides features that surround it.
FIGURE 10-4: When you start a new presentation, Slides asks you to choose a the...
FIGURE 10-5: Each theme comes with its own Master slide, which acts as a design...
FIGURE 10-6: In the Motion pane, use the Slide Transition controls to apply a b...
FIGURE 10-7: Click the slide show to view the toolbar and its navigation contro...

Chapter 11

FIGURE 11-1: In Drive, select the file and then click Share.
FIGURE 11-2: To give your collaborators Editor permission, make sure the Editor...
FIGURE 11-3: Use the Get Link dialog box to select the permission level you wan...
FIGURE 11-4: Use the Access Expires list to set when the user's sharing access ...
FIGURE 11-5: The sharing invitation email tells you your access level and offer...
FIGURE 11-6: Open Drive's Shared with Me folder to see every file that people h...
FIGURE 11-7: The app displays an icon for each person who currently has the fil...
FIGURE 11-8: Click a user's icon to see details for that user.
FIGURE 11-9: Docs displays a pin for each user and adds the person's name to th...
FIGURE 11-10: Sheets adds a border around the user's active cell. Hover the mou...
FIGURE 11-11: Click the Editing Mode button and then select Suggesting to switc...
FIGURE 11-12: A comment, ready to be added to a document.
FIGURE 11-13: A comment, ready to be added to a document.
FIGURE 11-14: Click the Show Chat icon to start a chat with your collaborators.
FIGURE 11-15: Use the Activity Dashboard to see sharing data and trends for the...
FIGURE 11-16: When you move to a suggestion, Docs displays the edit info and th...
FIGURE 11-17: When you're done with a comment or comment thread, click Resolve ...

Chapter 12

FIGURE 12-1: Start typing a guest's name and Calendar displays a list of folks ...
FIGURE 12-2: Open an existing meeting for editing and use the Guests section to...
FIGURE 12-3: You can mark a guest as optional or remove the guest altogether.
FIGURE 12-4: Click See Guest Availability to peruse a calendar that shows the s...
FIGURE 12-5: Click Suggested Times to see a list of meeting times when all your...
FIGURE 12-6: In the Inbox, use the invitation's RSVP list to choose your respon...
FIGURE 12-7: Open the invitation and then choose your response.
FIGURE 12-8: Use the Access Permissions section to control sharing access to yo...
FIGURE 12-9: Folks with whom you've shared your calendar appear in the Share wi...
FIGURE 12-10: Calendar, subscribed to a couple of shared calendars.

Chapter 13

FIGURE 13-1: The Meet home page.
FIGURE 13-2: You need to give Meet access to your computer's camera and microph...
FIGURE 13-3: Use the lists on the Audio tab to choose your preferred audio inpu...
FIGURE 13-4: Use the list on the Video tab to choose your preferred camera.
FIGURE 13-5: The Meeting Ready page displays the details for your new meeting.
FIGURE 13-6: The Add Others dialog box appears when you first join the meeting.
FIGURE 13-7: A typical meeting window.
FIGURE 13-8: Click Meeting Details to see this dialog box with, you know, the m...
FIGURE 13-9: Click the View Conference Details arrow to see the scheduled video...
FIGURE 13-10: Meeting participants see this dialog box when a user who requires...
FIGURE 13-11: Use this dialog box if you have to switch to your phone for audio...
FIGURE 13-12: Use the Change Layout dialog box to pick out your preferred meeti...
FIGURE 13-13: Select a meeting participant to see the options pointed out here.
FIGURE 13-14: A video meeting with captions turned on.
FIGURE 13-15: Use the Chat tab as your meeting's back channel.
FIGURE 13-16: Use the Present dialog box to choose what you want to present to ...

Chapter 14

FIGURE 14-1: As you enter a name or an address, you see a list of names that ma...
FIGURE 14-2: In a shared Docs, Sheets, or Slides file, click the Chat icon to c...
FIGURE 14-3: In a Meet video conference, click the Chat icon to message the mee...
FIGURE 14-4: Google Chat's web home.
FIGURE 14-5: Enter your message and then click Send Message (or press Enter).
FIGURE 14-6: Click the Add Emoji icon to sprinkle your messages with your favor...
FIGURE 14-7: Select a message in your chat history to see the icons shown here.
FIGURE 14-8: A file, uploaded to a chat.
FIGURE 14-9: Select a message in your chat history to see the icons shown here.
FIGURE 14-10: A brand-new chat room, ready for the team.
FIGURE 14-11: Select a message in your chat history to see the icons shown here...
FIGURE 14-12: A Meet transcript example.

Chapter 15

FIGURE 15-1: The Groups home page.
FIGURE 15-2: Use the Group Settings tab to assign roles to each permission.
FIGURE 15-3: You see the Join Group button for groups you can join directly.
FIGURE 15-4: Fill in this dialog box to join the group.
FIGURE 15-5: You see the Apply to Join Group button for groups you have to ask ...
FIGURE 15-6: Fill in this dialog box to ask to join the group.
FIGURE 15-7: Enter a group name and Groups automatically populates the Group Em...
FIGURE 15-8: Use this dialog box to set your group's main privacy permissions.
FIGURE 15-9: Use this dialog box to add members to your group.

Chapter 16

FIGURE 16-1: The home page is your Forms jumping-off point.
FIGURE 16-2: A new form and the features that surround it.
FIGURE 16-3: In the Send Form dialog box, use the Email interface to share your...
FIGURE 16-4: The Keep home page.
FIGURE 16-5: An empty note, yearning to be filled.

Chapter 17

FIGURE 17-1: Calendar lets people know when they're trying to invite you to an ...
FIGURE 17-2: Define your workday by specifying your working hours.
FIGURE 17-3: Use the Out of Office tab to set up an Out of Office event in Cale...
FIGURE 17-4: Use the Mute Notifications list to specify how long you want to tu...
FIGURE 17-5: After you mute notifications, Chat changes your status to Do Not D...
FIGURE 17-6: Calendar, rocking a couple of world clocks.
FIGURE 17-7: Calendar's Time Zone settings with a secondary time zone added.
FIGURE 17-8: How the two time zones appear in Week view.
FIGURE 17-9: To import incoming messages from another account, fill in the sett...
FIGURE 17-10: From the preview of the Office document, select Open with Google ...
FIGURE 17-11: Google displays the Office file extension beside the document nam...

Chapter 18

FIGURE 18-1: To send your message with no text formatting, choose the Plain Tex...
FIGURE 18-2: Click the Reply All radio button to make this command Gmail's defa...
FIGURE 18-3: Click the Send & Archive button to automatically archive the origi...
FIGURE 18-4: Use the Default Text Style controls to customize your email text.
FIGURE 18-5: Click the I'll Add Contacts Myself radio button.
FIGURE 18-6: Click the Conversation View Off radio button.
FIGURE 18-7: Click the Show Markers radio button.
FIGURE 18-8: Use the Show X Conversations Per Page drop-down list to select the...
FIGURE 18-9: Your browser wants to know if you'll allow Gmail to show notificat...
FIGURE 18-10: Click the Important Mail Notifications On radio button to see des...
FIGURE 18-11: Click the Show Indicators radio button.

Chapter 19

FIGURE 19-1: Use the Password page to modify your Google account password.
FIGURE 19-2: Use this page to specify how you want to receive your 2-step verif...
FIGURE 19-3: Click the Ask Before Displaying External Images radio button to hi...
FIGURE 19-4: With external images hidden, you see this notification in any mess...
FIGURE 19-5: Use the Block command to prevent some misfit from sending you mess...
FIGURE 19-6: Use the About Me page to specify who can see your info.
FIGURE 19-7: The Activity Controls section shows you what Google monitors about...
FIGURE 19-8: The Where You're Signed In page shows all devices that are current...
FIGURE 19-9: Click an app to see what access it has.

Introduction

Knowledge is of two kinds. We know a subject ourselves, or we know where we can find information upon it.

— SAMUEL JOHNSON

The sheer size and scope of G Suite is enough to give even the best thesaurus a run for its money. Choose just about any “large” or “complex” adjective — massive, sprawling, gargantuan, labyrinthine, brain-bending — and it's bound to seem just right to describe the G Suite gestalt.

With so many features and settings in the G Suite package, and so many tools and technologies, you need some sort of guide that not only tells you what these knickknacks are but also shows you how to get the most out of them so that you can get the most out of your (or your company's) G Suite investment.

And that's precisely where G Suite For Dummies comes in. I've scoured G Suite from head to toe, rung its bells and blown its whistles, and generally just pushed the entire package to its limits to see what would happen. The result is the book you're holding (physically or virtually).

About This Book

G Suite For Dummies takes you on a tour of all the main (and a few of the minor) G Suite apps. This book contains 19 chapters, but that doesn’t mean that you have to, as the King of Hearts says gravely in Alice’s Adventures in Wonderland, “Begin at the beginning and go on till you come to the end: then stop.” If you’ve already done a bit of work with any of Google's apps or in a rival suite such as Microsoft Office, please feel free to dip into this book wherever it strikes your fancy. The chapters all present their info and techniques in readily digestible, bite-size chunks, so you can certainly graze your way through this book.

However, if you’re brand-spanking-new to G Suite — particularly if you’re not sure what G Suite even is — no problem: I’m here to help. To get your G Suite education off to a solid start, I highly recommend reading Chapter 1 to get some of the basics down cold. From there, you can travel to more advanced territory, safe in the knowledge that you have some survival skills to fall back on.

What You Can Safely Ignore

This book consists of several hundred pages. Do I expect you to read every word on every page? Yes, I do. Just kidding! No, of course I don’t. Entire sections — heck, maybe even entire chapters — might contain information that’s not relevant to what you do. That’s fine, and my feelings won’t be hurt if you skim (or — who’s kidding whom? — skip over) those parts of the book.

If time (or attention) is short, what else might you want to ignore? Okay, in many places throughout this book, I provide step-by-step instructions to complete a task. Each of those steps includes some bold type that gives you the basic instruction. In many cases, however, below that bold text, I offer supplementary information to flesh out or extend or explain the bold instruction. Am I just showing off how much I know about all this stuff? Yes, sometimes. Do you have to read these extended instructions? Nope. Read the bold stuff, for sure, but feel free to skip the details if they seem unnecessary or unimportant.

This book also contains a few sidebars that are marked with the Technical Stuff icon. These sidebars contain extra information that either is a bit on the advanced side or goes into heroic, often obscure detail about the topic at hand. Do you need to read these sidebars? Not at all. Does that make them a waste of page real estate? I don’t think so, because they’re useful for folks interested in delving into the minutiae of G Suite. If that’s not you, ignore away.

If your time is very limited, you can also ignore the information beside this book’s Tip icons. Yes, these tidbits offer easier and faster ways to get things done, so skipping them to save time now might cost you more time in the long run, but, hey, it’s a judgment call.

Foolish Assumptions

G Suite For Dummies is for people who are new (or relatively new) to G Suite. That doesn’t mean, however, that the book is suitable for people who have never used a computer or a web browser. So, first I assume that you have not only a computer — either a Microsoft Windows PC or a Mac — and a web browser installed on that computer (all computers do, these days) but also some experience with both. That means I assume that you know at least how to perform the following basic tasks:

Starting your computer.
Launching your computer's web browser.
Navigating to a particular website given that site's address.
Working with basic app doohickeys such as pull-down menus, buttons, text boxes, check boxes, and radio buttons.

This book also assumes you have a G Suite account and that your G Suite administrator has given you your sign-in info (that is, your G Suite account's email address and password).

What's that? You don't have a G Suite account? Surprisingly, I'm okay with that! You still have access to the Google apps through your personal Google account, so 96.5 percent of what you read in this book will still apply to you. Why not 100 percent? Because there are a few features and settings that are unique to G Suite or that work different for G Suite users.

Icons Used in This Book

Like other books in the For Dummies series, this book uses icons, or little margin pictures, to flag info that doesn’t quite fit into the flow of the chapter discussion. Here are the icons I use:

This icon marks text that contains info that’s useful or important enough that you’d do well to store the text somewhere safe in your memory for later recall.

This icon marks text that contains some for-nerds-only technical details or explanations that you’re free to skip.

This icon marks text that contains a shortcut or an easier way to do things, which I hope will make your life — or, at least, the data analysis portion of your life — more efficient.

This icon marks text that contains a friendly but unusually insistent reminder to avoid doing something. You have been warned.

Beyond the Book

Cheat Sheet: To locate this book's Cheat Sheet, go to www.dummies.com and search for G Suite For Dummies. See the Cheat Sheet for an absurdly long list of keyboard shortcuts that you can use with G Suite.

Where to Go from Here

If you’re just getting your feet wet with G Suite, flip the page and start perusing the first chapter.

If you have some experience with G Suite or you have a special problem or question, see the table of contents or the index to find out where I cover that topic, and then turn to that page.

Either way, happy G Suite-ing!

Part 1

Keeping Your Affairs in Order

IN THIS PART …

Get acquainted with what G Suite is and what you can do with it.

Learn the ins and outs, the ups and downs, the receives and sends of Gmail.

Turn Calendar into your own, private assistant and never be late again.

Keep your friends close and your enemies closer with Contacts.